JOB PURPOSE
To perform administrative duties including but not limited to data entry into property master lists, and updating shared folders upon receipt of documents. Coordinating in filing the documents on its respective property folders. Coordinating in mailing document copies such as contract, receipts, etc.
To draft lease contracts for new leases and renewals, EJARE Renwals, using third-party portal/software to register leases, coordinating with the accounts team in handing over cheques and required documents for refunds (i.e. security deposit, etc.), drafting letters such as NOC, etc.
To handle emailing and other correspondence channels with applicants, tenants, and third parties. Ensuring professionalism in communication and transparency with all stakeholders. To perform and coordinate move-ins, move-outs, and unit inspections.
KEY ACCOUNTABILITIES
Data Entry:
Updating property master lists, ensuring that all the data are up to date, and verifying accuracy in recording leases.
Drafting Lease Contracts:
Third-Party Portal/Software to Register Lease:
Coordination with Accounts Team:
Tenant Communication:
Coordinate move-ins, move-outs, and unit inspections :
COMMUNICATION AND WORKING RELATIONSHIPS:
Internal
External
Ongoing with client, tenant, and third-party leasing-related issues
FRAMEWORKS, BOUNDARIES, & DECISION-MAKING AUTHORITY:
Minimum Qualification
Bachelor’s Degree in Business Administration or Business Management
Minimum Experience
Over 3 years of overall experience with 2 years in property leasing and tenant relation management in the industry in property coordinator role.
Job Specific Skills:
Generic Skills
COMPETENCIES:
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