Payroll Officer Full Time

Job Purpose

To execute the payroll actions from start to finish for a smooth processing of payroll and pay out on time.

Key Accountabilities

• Monthly Payroll processing: Initiate, prepare and execute payroll actions on a regular basis for BEE process, Leave Payroll, EOSB Payroll, Advances to Employees and Monthly payroll.
• Payroll Checking: Generate Base Control Report; Pay Change Report; Net Salary Report and check for variance when compared last month. Obtain clarification from BU-HR before allowing it for payment process.
• WPS files upload: Upload salary payments via WPS Module as per business requirements.
• Leave Passage and Leave Salary advance payroll:  Process, Review and Check fortnightly the Leave Payroll Run as per the process guidelines resulting in timely payment to employee.
• Statutory Payments: Process, review, upload the statutory payments like Pension, Legal Heirs payout, and provide payment confirmation to the concerned
• EOSB Processing:  Check and analyse EOSB process requests from HR; eliminate any ambiguities and process in HRMS application. Maintain EOSB records for easy reference and repository for Auditors.
• Execute bank file upload: Review and closely monitor the payroll payment bank file uploads are being done accurately and trouble shoot in case of any issues. Identify cause of rejection, liaise with banks and Business Unit HR and re-upload with accurate data.
• Payroll Costing:  Execute payroll costing programme on the due dates and review the output files for correctness like account codes, cost centres are coded correctly and identify the un-costed items and rectify.
• Accounting Prepare intercompany accounting schedule and exchange it with BU Finance. Obtain confirmation by 7^th of the following month.
• Payroll cost Transfer to BU: Extract the missing code combinations and liaise with BU-Finance to create the same to interface the Journal Import.
• Balance Sheet items reconciliation schedule: Prepare and send listing of Balance sheet items to individual Business Units for their GL Reconciliation. (Frequency: Monthly)
• Prefunding: Prepare funding request sheet with accurate data for raising request with the concerned BU.
• Back-up to all the Payroll Instance: Track the payroll instance operation and step in as back-up in case of staff on annual leave or emergency leave.
• Storage of Data: The entire payroll related data to be stored sequentially in our payroll share folder as per the laid down guidelines.
• Act as an ambassador for DP World at all times when working; promoting and demonstrating positive behaviours in harmony with DP World’s Founder’s Principles, values and culture; ensuring the highest level of safety is applied in all activities; understanding and following DP World’s Code of Conduct and Ethics policies
• Promote and demonstrate positive behaviours in harmony with DP World’s values and culture
• Ensure that the highest levels of safety are applied in all activities.
• Understand and adhere to DP World’s Code of Conduct and Ethics policies
• Act as an ambassador for DP World at all times when working; promoting and demonstrating positive behaviours in harmony with DP World’s Founder’s Principles, values and culture; ensuring the highest level of safety is applied in all activities; understanding and following DP World’s Code of Conduct and Ethics policies

Qualifications, Experience and Skills

Qualifications

• Graduate in Accounting and Finance
• Well versed in MS office
• Strong Excel skills, able to handle large volume data

Experience

• FUSION payroll processing experience
• WPS payments processing experience

Knowledge

• Good IT Knowledge and Technical skills
• Oracle  Fusion  – Accounts Payable and General Ledger Module

Skills

• Good Inter Personal skills
• Good oral and written communication skills

Traits

• Self-motivated
• Setting high standards
• Strong conceptual background
• Committed.