Leasing Officer Full Time

Job Purpose

Under the general supervision of the Retail Outlets Leasing Manager, the job holder is responsible for following:
Supervising and coordination for overall leasing activates under the guidance of Retail Outlets Leasing Manager. Generate and Prepare Lease Agreements & Renewals prevailing in UAE and KSA market.
Supervise financial collection process related to various payments such as rent, additional rent, utilities, penalties and etc, (approximately AED 90million)
Coordinate and effectively establish communication with 115 partners
(International and Local Brands), with 430 Lease Agreements within
EPPCO/ENOC Petrol Stations and ZOOM Standalone in the UAE & KSA, along with various departments, within the Company.
Supervise and track all Fit Out projects for tenants.
Work in close coordination with Retail Outlets Leasing Manager, Business
Development and Network Planning Manager, Network Planning Manager,
Project Managers, finance team, operation and maintenance to execute the job.

Principal Accountabilities

Collection Activities
Supervise payment collection for various leasing income on regular basis, such as: Rents, Additional Rents, Service fees, Penalties, Utilities and Project fees.
Develop and generate records tracking process for all type of payments and
prepare invoices and ensure timely collection for various payments as per the agreed terms and conditions in the lease agreement.
Supervise collection process with finance team and   tenants related to any  outstanding payments.
Manage “Monthly Sales Reports” and “Annual Audited Sales Reports” collection and report submission on day to day,
Manager all communication sent to tenants (per brand and per site — more than
430) regarding utility payments and Additional Rent payments
Leasing and Administration Activities
Implement and update jn Property Management System, all activities related to Lease Agreements such as lease effective date, rent commencement date, fit out period, delays, EHS violation, and etc.
Assist the Retail Outlets Leasing Manager, in sourcing prospective Tenants, and assessing their concepts.
Generate and prepare Lease Agreements and Renewals, as per terms and conditions, generally prevailing in UAE and KSA market.
Update on weekly basis the amortization Rent, admin fees, service charge and security deposits for new and existing leases for line managers.
Conduct reconciliation of Rent Receipts, with F&A, on a monthly basis.
Maintain and update database for all tenancy contract details and its various terms and conditions as per the signed lease agreement as such as: trade license, shop details, shop size, location, rent details, rent commencement date, gross sales %, service fees, various penalties, opening date, termination details, and shop status.
Maintain records for all Companies, separately, based on Concept Categories.
Handle Termination Process and assist Retail Outlets Leasing Manager, on reconciliation of all relevant payments or dues of Tenants.
Keep records for all Bids / Offers, submitted by Tenants, for Audit purpose.
Perform high level of coordination and communication, with Tenants, on any operational issues with Retail Operation Dept / EHS / Maintenance / Finance.
Communicate and update Tenants on ENOC Standards and Procedures, as specified in QEMS documentation.
Constantly update the Tenants, about operational and Fit Out Guidelines, to ensure changes are adhered to by Tenants
Assist and update the Retail Outlets Leasing Manager, in all legal cases and maintain proper tracks for all cases.
Assist the Retail Quality and Process team, to assure that QEMS IS systematically and uniformly implemented.
Proiects and Fit out Activities
Prepare all records for Fit Out activities, related to Tenants, such as, NOC, drawings submission, power and water connection, completion certificate, opening date and etc.
Assist Retail Outlets Leasing Manager, to prepare Projects Reports, on Tenants Fit Out work,   until operational date to determine the actual Rent commencement date.
Manage records for all Tenants Fit Out programs until shop operation.
Follow up with tenants on their fit out work.
Assist Tenants durin the Fit Out, to arran e for all necessa documents
depending on the Emirate, for Municipality / DEWA / SEWA / FEVVA / Land Department / Planning Section / Economic Department / Civil Defence and etc.

Additional Principal Accountabilities

Experience

Diploma holder or relevant Degree.
Excellent Communication & analytical skills
Excellent knowledge and skills in the use of Microsoft package (Excel, Word & PowerPoint) and Oracle based applications
Ability to work independently & as part of a team.
Amicable in nature and be a team player
UAE Driving License.