Administration

Event Coordinator Full Time

Event Coordinator Jobs in Dubai, UAE

Description
  • Understand requirements for each event
  • Research vendors (Hotels, Private Halls, Resorts, Production Vendors ( Stage, Sound, Lights, etc), Media Vendors ( Photographer, Videographer )catering, decorators, Influencers, artist, etc.). To keep Minimum quantity ( At Least 10 Vendors of each Category ) – Time Line ( End of August )
  • Sending enquiries and Preparing quotation for all the Clients which are brought in by Sales Team .
  • Following up on the updates with the clients and Vendors on timely manner .
  • Coordinating with the Venues and ensuring all the required things are aligned as per the contractual requirements ( From Start to End )
  • Once the event is confirmed by the sales team , The entire execution from the first to the last stage to be efficiently managed . Complete coordination from client to the vendors. Records to be Maintained for each project ( 1st stage to the last Stage )
  • Oversee event happenings and act quickly to resolve problems if any
  • Evaluate event’s success and submit reports
  • Preparing reports on timely manner ( weekly, Monthly, Yearly, etc ) without any remainders
  • Booking Meetings and aligning with Vendors
  • Invoice Submission and Payment Follow up with all the clients and Vendors.
  • Interdepartmental Coordination ( With in Farnek ) for all the Processes ( Raising PR , PO , GSRN ETC )
  • Coordination with Marketing team on the statistics for Trendz and updating the Records on timely manner
  • Working extra ( Extending working Hours , Working on week offs ) to achieve required Business Targets which will be compensated with either Comp offs or OT
  • Working Under stress to achieve Operational Goals
Responsibilities
  • UAE Driving License
  • Excellent communication and organizational skills
  • Have a flexible schedule and skills to manage multiple tasks and prioritize.
  • Proficient in MS Office
  • Excellent vendor management skills
  • Outstanding communication and negotiation ability
  • Well-organized with multi-tasking skills
  • Able to handle stress and remain calm
  • Problem-solving ability

Job Overview