Admin Coordinator Full Time

Role Overview: 

This role is responsible for providing administrative and support duties to the Line Manager and the Administration department and may function as a liaison between departments and others external to M42.

• Ensures complaints, concerns, and incidents, including near misses, are reported, escalated, and documented appropriately to support organizational learning.
• Coordinates patient appointments, referrals, transport, and schedules while maintaining patient activity calendars and liaising with relevant teams.
• Manages administrative tasks such as maintaining office supplies, equipment inventories, and organizing facility events, including coordination with external vendors.
• Provides administrative support, including data entry for new admissions, filing, handling non-medical queries, and managing patient-related documentation.
• Supports physicians, families, and team members by coordinating medical reports, updates on appointments, and addressing family requests.
• Maintains confidentiality, organizes daily operations and meetings, records minutes, and ensures efficient office workflow.
• Manages petty cash accounts, reconciles expenses, processes purchase requests, and verifies invoices with the finance department.
• Provides technical and onboarding support, including training on facility resources, and assists in creating and maintaining databases for patients and operations.

Education:

Bachelor’s degree in any field.

Experience:

Experience working in the healthcare industry.

Skills:

• Proficient in preparing and reviewing complex documents, contracts and presentations.
• Fluent in written and spoken Arabic and English.