Contracts Coordinator Full Time

Job Purpose

This role is responsible for providing administrative support in performing procurement of goods and services to end-users consistent with existing procedures and policy in a cost effective and professional manner to protect Company interests.  They support the formalities of executing and completing Contracts Awarding, Addendum and Renewal requirements and ensuring proper approval documents are complete from pre-contract through post-signatures phases, database maintenance and reporting. Responsible for assisting in Periodic Vendor Performance Evaluation and Reporting. They also participate in the developments of system and procedures towards simplification of work process, automation and process re-engineering.

Principal Accountabilities

Policy and Procedures:
Make awareness of, and perform in accordance with the Company’s established purchasing policies and procedures. Participate and provide input to the review of existing or establishment of new procedures.
Contract & Vendors Data Analysis:
Provide support to the team with statistical data / analysis and help them to continually monitoring the processes.
Supplier Co-ordination.
Supplier Performance:
Responsible for co-ordinating with the business in obtaining the feedback on the performance of the Strategic Suppliers on an annual basis and summarise the same for management review.
Contract renewal / formalisation
Responsible for co-ordination with the business in obtaining the feedback on the assigned contracts for renewal in accordance to the Procurement Procedures
Responsible for co-ordinating with the Supplier for contract renewal / formalisation  as assigned
Support in preparation of the approvals for the contract renewal.
Responsible for database maintenance by updating and uploading of necessary contract documents and SLA reporting.
Counseling Meeting:
Support the Contract management team in arranging the counselling meeting in co-ordination with the business and the Vendor.
Responsible for updating of the SLA database related to counselling meeting
Reporting.
Responsible for the maintenance of the necessary contract documentation physically and in the system.
Responsible for providing necessary contracts related documents to business / audit as and when required.
Provide necessary reports as may be required by the management in relation to the Contracts and Supplier performance
Assistance to Superiors:
Perform related duties as assigned by superiors to enable achievement of company’s targets and programs.
Development of Systems:
Carry out studies towards the simplification of work procedures through process redesign and automation. Co-ordinate with IT in developing new reports to enhance data analysis capability for GPC and involve in testing of system/oracle in case of any system upgrade.
Training Responsibility:
Participate in the on-the-job training of trainees and newly hired personal within the Section to ensure that they develop the necessary skills to independently carry out the assigned procurement activities.
Management System (Quality, Environment, Health and Safety):
Comply with all relevant ENOC Management Systems procedures in respect to Quality, Environment, Health and Safety.

Additional Principal Accountabilities

Experience

Qualifications and Experience:
Bachelor’s Degree in Science or Business Administration from accredited institution.
3-4 years direct and relevant experience in a procurement function within and oil/gas or petrochemical industry.
Skills :
Knowledge of internal processes, standards, policies and procedures
Professional and Technical Expertise
Ability to communicate effectively in written and spoken English
Ability to operate standard computer software applications
Knowledge of basic finance
Knowledge of technical terminology in use at process plants (Process Knowledge)
Knowledge of market practices and sources of supply and commercial laws
Ability to conduct market data collection
Knowledge in supply logistics
Ability to suggest technically equivalent alternative proposals
Behavioural Competencies :
Service Orientation
Commitment
Integrity
Communication
Information Seeking
Achievement Drive
Teamwork
Developing Expertise
Analytical Thinking.