Department Coordinator Full Time

Department Coordinator Jobs in Dubai, UAE

About the job

Job Description:

• Responsible for maintaining agenda and assist in planning appointments, board meetings, conferences etc., arrange management meetings (including client meetings) and minuting where required. Day-to-day management of the Directors diary and meeting schedule.
• Act as a first point of contact for senior management’s team members in a highly professional manner.
• Setting up Business Planning meetings and coordinating all meetings; work with the Department Heads to ensure all correspondence and relevant materials are produced in a timely and accurate manner.
• Providing direct support for the Management team as required. Prepare information for presentations. Setup travel arrangements whenever needed.
• Ensure efficient and effective administrative information and assistance.
• Handle and prioritize all outgoing and incoming correspondence (e-mail, letters, packages etc.).
• Coordinate on the effective management of day to day operations.
• Maintain the filing and update of business documentation held in hardcopy and electronically, ensure information is organized and easily accessible.
• Need to coordinate departmental reports and documentation for the Board meetings and other meetings.
• Prepare reports, presentations weekly and monthly updates in conjunction with the Department Heads. Monitor, track and follow-up on results for all advised/known milestones

Required Skills and Competencies:

• Bachelors degree
• 3+ years experience as an Executive Support
• Preferably from shipping/logistic/customer service industries
• Excellent English Communication Skills
• Organizational skills to prioritize work, meet deadlines and ensure efficient coordination.
• Attention to details, the job will include reviewing documents, contracts schedules and reports.
• Analytical skills: to review customer feedback, performance metrics and trends to enhance customer experience.
• Time management: Able to prioritize tasks, allocate resources efficiently & maintain productivity.
• Problem solving skills.
• Technology Skills: Project management tools, spreadsheets, databases. Microsoft point and presentation creation skills is preferred.
• Customer Service expertise: strong understanding of customer service principles. (knowledge of customer satisfaction metrics, handling customers inquiries and providing exceptional service.